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Privacy Policy
Green Initiative BV
Effective Date: November 15th, 2024
Last Updated: June 15th, 2025Table of Contents
Introduction
Who We Are
What Personal Data We Collect
How We Collect Your Personal Data
How We Use Your Personal Data
Legal Basis for Processing
How We Store and Protect Your Personal Data
Data Retention
Sharing Your Personal Data
International Data Transfers
Your Data Protection Rights
Cookies and Similar Technologies
Marketing Communications
Third-Party Websites
Changes to This Privacy Policy
Contact Information
Supervisory Authority1. Introduction
Green Initiative BV is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website at gi-ventures.eu or interact with our services. We are dedicated to transparency in our data processing practices and ensuring compliance with the European Union's General Data Protection Regulation (GDPR) and other applicable data protection laws.This Privacy Policy applies to all personal data we process about you, whether you are a website visitor, potential client, business partner, or anyone else who interacts with our services. We encourage you to read this Privacy Policy carefully to understand how we handle your personal information and your rights regarding that information.By using our website or services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with the practices described in this Privacy Policy, please do not use our website or services.
2. Who We Are
Data Controller: Green Initiative BV
Website: gi-ventures.eu / greeninitiative.nl
Email: [email protected]Green Initiative BV is the data controller for the personal data we collect and process. As a data controller, we determine the purposes and means of processing your personal data and are responsible for ensuring that such processing complies with applicable data protection laws.Green Initiative Ventures operates as an advsirory and business development company focused on sustainability and impact-driven businesses. We provide comprehensive services including early-stage venture capital, venture studio services, tailored business solutions, and gateway services for companies entering the European market. Our mission is to empower innovative ventures to realize their full potential while contributing to a sustainable future.
3. What Personal Data We Collect
We collect and process the following categories of personal data about you:
3.1 Contact Information
When you contact us through our website contact form or email, we collect:Full name
Email address
Message content and any additional information you choose to provide
Date and time of your inquiry
3.2 Technical Information
When you visit our website, we automatically collect certain technical information:Internet Protocol (IP) address
Browser type and version
Operating system
Device information (type, model, screen resolution)
Referring website or source
Pages visited on our website
Date and time of visits
Duration of visits
Clickstream data
3.3 Communication Records
We maintain records of all communications between you and Green Initiative BV, including:Email correspondence
Meeting notes and records
Phone call records (where legally permitted)
Documentation related to business discussions or potential partnerships
3.4 Business Information
If you are representing a business or seeking our services, we may collect:Company name and registration details
Business contact information
Industry and sector information
Business plans or proposals (when shared voluntarily)
Financial information (only when necessary for due diligence)
Professional background and experience
3.5 Marketing and Preferences
Communication preferences
Consent records for marketing communications
Interaction history with our marketing materialsWe do not collect special categories of personal data (such as information about your race, ethnicity, religious beliefs, political opinions, health, sexual orientation, or criminal convictions) unless specifically required for legitimate business purposes and with your explicit consent where required by law.
4. How We Collect Your Personal Data
We collect your personal data through various methods:
4.1 Direct Collection
You directly provide us with personal data when you:Complete and submit our website contact form
Send us emails or other communications
Participate in meetings, calls, or business discussions
Provide business documents or proposals
Subscribe to our communications (if applicable)
Attend events where we are present
4.2 Automatic Collection
We automatically collect certain information when you visit our website through:Cookies and similar tracking technologies
Web server logs
Analytics tools and services
Website functionality features
4.3 Third-Party Sources
We may receive personal data about you from third parties, including:Business partners or referral sources
Professional networks and industry contacts
Public business directories and databases
Social media platforms (when you interact with our content)
Service providers acting on our behalfWhen we receive personal data from third parties, we ensure that such data has been collected lawfully and that we have the appropriate legal basis to process it.
5. How We Use Your Personal Data
We process your personal data for the following purposes:
5.1 Business Operations and Service Delivery
Responding to your inquiries and providing information about our services
Evaluating potential business opportunities and partnerships
Conducting due diligence for investment or partnership decisions
Providing venture capital, venture studio, and consulting services
Managing client relationships and delivering contracted services
Facilitating business introductions and networking opportunities
5.2 Communication and Relationship Management
Maintaining ongoing communication with clients, partners, and prospects
Sending relevant business information and updates
Scheduling and conducting meetings and calls
Following up on business discussions and proposals
Providing customer support and assistance
5.3 Website Operations and Improvement
Operating and maintaining our website
Analyzing website usage to improve user experience
Ensuring website security and preventing fraud
Troubleshooting technical issues
Optimizing website performance and functionality
5.4 Legal and Compliance Purposes
Complying with legal obligations and regulatory requirements
Establishing, exercising, or defending legal claims
Preventing fraud and ensuring security
Conducting internal audits and compliance monitoring
Maintaining business records as required by law
5.5 Marketing and Business Development
Sending relevant business communications and updates (with appropriate consent)
Promoting our services to potential clients
Participating in industry events and networking
Building and maintaining our professional network
Analyzing market trends and opportunities
6. Legal Basis for Processing
Under the GDPR, we must have a lawful basis for processing your personal data. We rely on the following legal bases:
6.1 Legitimate Interests (Article 6(1)(f) GDPR)
We process your personal data based on our legitimate interests in:Operating and growing our business
Responding to business inquiries and maintaining client relationships
Improving our website and services
Preventing fraud and ensuring security
Conducting business development activitiesWe have conducted legitimate interest assessments to ensure that our interests do not override your fundamental rights and freedoms.
6.2 Contract Performance (Article 6(1)(b) GDPR)
We process your personal data when necessary to:Enter into contracts with you or your organization
Perform our obligations under existing contracts
Take steps at your request prior to entering into a contract
6.3 Legal Obligation (Article 6(1)(c) GDPR)
We process your personal data when required to comply with:Financial regulations and reporting requirements
Anti-money laundering and know-your-customer obligations
Tax and accounting requirements
Other legal and regulatory obligations
6.4 Consent (Article 6(1)(a) GDPR)
Where required by law, we obtain your explicit consent for:Marketing communications
Use of certain cookies and tracking technologies
Processing special categories of personal data (if applicable)
Any other processing activities where consent is the appropriate legal basisYou have the right to withdraw your consent at any time, and withdrawal will not affect the lawfulness of processing based on consent before its withdrawal.
7. How We Store and Protect Your Personal Data
7.1 Data Security Measures
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. Our security measures include:Technical Measures:Encryption of data in transit and at rest using industry-standard protocols
Secure server infrastructure with regular security updates
Access controls and authentication systems
Regular security monitoring and vulnerability assessments
Secure backup and recovery procedures
Firewall protection and intrusion detection systemsOrganizational Measures:Staff training on data protection and security practices
Clear data handling policies and procedures
Regular review and updating of security measures
Incident response procedures for data breaches
Vendor management and due diligence processes
Physical security measures for offices and equipment
7.2 Data Storage Locations
Your personal data is primarily stored within the European Economic Area (EEA). We use reputable cloud service providers and hosting companies that maintain appropriate security standards and GDPR compliance. All data storage locations are carefully selected to ensure adequate protection of your personal data.
7.3 Access Controls
Access to your personal data is restricted to authorized personnel who need the information to perform their job functions. We implement role-based access controls and regularly review access permissions to ensure they remain appropriate and necessary.
8. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Our retention periods are based on:
8.1 Standard Retention Periods
Contact form inquiries: 3 years from the date of inquiry, unless an ongoing business relationship develops
Client relationship data: 7 years after the end of the business relationship
Website analytics data: 26 months from collection
Marketing communications data: Until consent is withdrawn or 3 years of inactivity
Legal and compliance records: As required by applicable laws and regulations
8.2 Factors Affecting Retention
We consider the following factors when determining retention periods:The nature and sensitivity of the personal data
The purposes for which we process the data
Legal and regulatory requirements
The potential risk of harm from unauthorized use or disclosure
Whether we can achieve our purposes through other means
8.3 Secure Deletion
When personal data is no longer needed, we securely delete or anonymize it using appropriate technical methods to ensure it cannot be recovered or reconstructed.
9. Sharing Your Personal Data
We may share your personal data with third parties in the following circumstances:
9.1 Service Providers
We work with trusted third-party service providers who assist us in operating our business and website. These may include:Website hosting and technical support providers
Email and communication service providers
Analytics and marketing platforms
Professional advisors (lawyers, accountants, consultants)
IT support and security service providersAll service providers are carefully selected and required to maintain appropriate security measures and confidentiality obligations. We ensure they process personal data only on our instructions and for the specified purposes.
9.2 Business Partners
We may share relevant business information with partners, co-investors, or other parties involved in potential business opportunities, but only when:It is necessary for legitimate business purposes
We have appropriate legal basis for sharing
The information is relevant to the business relationship
Appropriate confidentiality measures are in place
9.3 Legal Requirements
We may disclose your personal data when required by law or when we believe in good faith that such disclosure is necessary to:Comply with legal obligations or court orders
Protect our rights, property, or safety
Protect the rights, property, or safety of others
Prevent or investigate fraud or other illegal activities
Respond to government requests or regulatory inquiries
9.4 Business Transfers
In the event of a merger, acquisition, or sale of all or part of our business, personal data may be transferred to the acquiring party, subject to appropriate safeguards and notification requirements.We do not sell, rent, or trade your personal data to third parties for their marketing purposes without your explicit consent.
10. International Data Transfers
While we primarily store and process data within the EEA, some of our service providers may be located outside the EEA. When we transfer personal data outside the EEA, we ensure appropriate safeguards are in place:
10.1 Adequacy Decisions
We may transfer data to countries that have been deemed by the European Commission to provide an adequate level of data protection.
10.2 Standard Contractual Clauses
For transfers to countries without adequacy decisions, we use Standard Contractual Clauses approved by the European Commission to ensure appropriate safeguards.
10.3 Other Safeguards
We may also rely on other appropriate safeguards such as:Binding Corporate Rules
Codes of conduct or certification mechanisms
Specific derogations for particular situations as permitted by GDPRWe regularly review our international transfer arrangements to ensure they continue to provide adequate protection for your personal data.
11. Your Data Protection Rights
Under the GDPR, you have several important rights regarding your personal data. These rights are free of charge, and we will respond to your requests within one month (or two months for complex requests).
11.1 Right of Access (Article 15 GDPR)
You have the right to request confirmation of whether we process your personal data and, if so, to access that data along with information about:The purposes of processing
The categories of personal data
The recipients or categories of recipients
The retention period or criteria for determining it
Your other rights under GDPR
The source of the data (if not collected directly from you)
11.2 Right to Rectification (Article 16 GDPR)
You have the right to request correction of inaccurate personal data and to have incomplete personal data completed. We will also notify any third parties to whom we have disclosed the data about the rectification, unless this proves impossible or involves disproportionate effort.
11.3 Right to Erasure ("Right to be Forgotten") (Article 17 GDPR)
You have the right to request deletion of your personal data in certain circumstances, including when:The data is no longer necessary for the original purposes
You withdraw consent and there is no other legal basis for processing
You object to processing and there are no overriding legitimate grounds
The data has been unlawfully processed
Deletion is required for compliance with legal obligationsThis right is not absolute and may be limited by our need to retain data for legal compliance or other legitimate purposes.
11.4 Right to Restriction of Processing (Article 18 GDPR)
You have the right to request restriction of processing in certain circumstances, including when:You contest the accuracy of the data (during verification)
Processing is unlawful but you prefer restriction to deletion
We no longer need the data but you need it for legal claims
You have objected to processing (pending verification of our legitimate grounds)

11.5 Right to Data Portability (Article 20 GDPR)
Where processing is based on consent or contract and carried out by automated means, you have the right to:Receive your personal data in a structured, commonly used, machine-readable format
Transmit that data to another controller without hindrance
Have the data transmitted directly to another controller where technically feasible
11.6 Right to Object (Article 21 GDPR)
You have the right to object to processing based on legitimate interests or for direct marketing purposes. For legitimate interests, we will stop processing unless we can demonstrate compelling legitimate grounds that override your interests, rights, and freedoms.For direct marketing, we will stop processing immediately upon your objection.
11.7 Rights Related to Automated Decision-Making (Article 22 GDPR)
You have the right not to be subject to decisions based solely on automated processing, including profiling, that produce legal effects or significantly affect you. Currently, we do not engage in automated decision-making that would trigger this right.
11.8 Right to Withdraw Consent
Where processing is based on consent, you have the right to withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing based on consent before withdrawal.
11.9 How to Exercise Your Rights
To exercise any of these rights, please contact us using the information provided in the Contact Information section. We may need to verify your identity before processing your request. If you are not satisfied with our response, you have the right to lodge a complaint with a supervisory authority.
12. Cookies and Similar Technologies
Our website uses cookies and similar technologies to enhance your browsing experience and analyze website usage.
12.1 What Are Cookies
Cookies are small text files stored on your device when you visit a website. They help websites remember information about your visit, such as your preferred language and other settings.
12.2 Types of Cookies We Use
Essential Cookies: These cookies are necessary for the website to function properly and cannot be disabled. They include:Session management cookies
Security cookies
Load balancing cookiesAnalytics Cookies: We use analytics cookies to understand how visitors interact with our website. This helps us improve our website's performance and user experience. These cookies collect information such as:Number of visitors
Pages visited
Time spent on the website
Traffic sourcesFunctional Cookies: These cookies enable enhanced functionality and personalization, such as:Remembering your preferences
Providing customized content
Improving website performance
12.3 Third-Party Cookies
We may use third-party services that set their own cookies, including:Google Analytics for website analytics
Social media platforms (if social media features are present)
Other service providers that help us operate our website
12.4 Managing Cookies
You can control and manage cookies through your browser settings. Most browsers allow you to:View and delete cookies
Block cookies from specific websites
Block all cookies
Receive notifications when cookies are setPlease note that disabling certain cookies may affect the functionality of our website.
12.5 Cookie Consent
We obtain your consent for non-essential cookies in accordance with applicable laws. You can withdraw your consent at any time by adjusting your browser settings or contacting us.
13. Marketing Communications
13.1 Business Communications
We may send you business-related communications that are relevant to our existing relationship, such as:Updates about our services
Industry insights and market information
Invitations to relevant business events
Information about potential business opportunitiesThese communications are based on our legitimate interest in maintaining business relationships and providing relevant information to our contacts.
13.2 Marketing Consent
For direct marketing communications beyond our existing business relationship, we will obtain your explicit consent. This includes:Promotional emails about new services
Marketing newsletters
Advertising materials
13.3 Opt-Out Rights
You can opt out of marketing communications at any time by:Clicking the unsubscribe link in any marketing email
Contacting us directly using the information provided below
Adjusting your communication preferences (if available)We will process opt-out requests promptly and will not send you further marketing communications unless you specifically request them.
14. Third-Party Websites
Our website may contain links to third-party websites, services, or applications. This Privacy Policy does not apply to these external sites, and we are not responsible for their privacy practices or content.We encourage you to read the privacy policies of any third-party websites you visit. When you leave our website, we recommend that you review the privacy policy of each website you visit to understand how your personal data is being collected and used.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will:Update the "Last Updated" date at the top of this policy
Notify you of significant changes through appropriate means (such as email or website notice)
Obtain your consent for material changes where required by lawWe encourage you to review this Privacy Policy periodically to stay informed about how we protect your personal data. Your continued use of our website and services after any changes indicates your acceptance of the updated Privacy Policy.
16. Contact Information
If you have any questions about this Privacy Policy, wish to exercise your data protection rights, or have concerns about how we handle your personal data, please contact us:Green Initiative BV
Email: [email protected]
Website: gi-ventures.eu
Address: [Physical address to be inserted]Data Protection Officer (if appointed): [Contact details to be inserted if applicable]When contacting us about privacy matters, please include:Your full name and contact information
A clear description of your request or concern
Any relevant reference numbers or account information
Proof of identity (for data subject rights requests)We aim to respond to all privacy-related inquiries within one month. For complex requests, we may extend this period by up to two additional months and will inform you of any such extension.
17. Supervisory Authority
You have the right to lodge a complaint with a supervisory authority if you believe that our processing of your personal data violates the GDPR or other applicable data protection laws.For the Netherlands: Autoriteit Persoonsgegevens (Dutch Data Protection Authority)
Website: autoriteitpersoonsgegevens.nl
Address: Bezuidenhoutseweg 30, 2594 AV Den Haag, Netherlands
Phone: +31 70 888 8500
Email: [email protected]For the European Union: You can find contact information for all EU supervisory authorities at: edpb.europa.eu/about-edpb/board/members_enWe encourage you to contact us first with any concerns, as we are committed to resolving privacy issues directly with you whenever possible.Additional Information
Data Protection by Design and by Default
Green Initiative BV implements data protection by design and by default in all our business processes. This means we:Consider privacy implications in all new projects and systems
Implement appropriate technical and organizational measures
Minimize data collection to what is necessary for our purposes
Ensure privacy settings are set to the most privacy-friendly options by default
Regularly review and update our data protection practices
Regular Reviews and Updates
We regularly review our data processing activities, privacy practices, and this Privacy Policy to ensure continued compliance with applicable laws and best practices. Our privacy program includes:Annual privacy impact assessments
Regular staff training on data protection
Ongoing monitoring of data processing activities
Periodic reviews of third-party relationships
Updates to policies and procedures as needed
Commitment to Transparency
We are committed to being transparent about our data processing practices. If you have questions about any aspect of how we handle personal data that is not covered in this Privacy Policy, please contact us for clarification.This Privacy Policy is effective as of November 15th, 2024 and was last updated on June 15th, 2025.© 2025 Green Initiative BV. All rights reserved.Text

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